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The Role of Software in Jail Management

Posted by eFORCE on February 12, 2019


Eforce Software - The Role of Software in Jail Management - 20190206

Police officers have a lot of duties they are required to perform. Software is helping improve their efficiency in almost every area of their work, including booking people into jail. While it might seem like an area that doesn’t need a lot of efficiency work, there are many ways that jail management software helps officers work smarter.

Speeding Up the Booking Process

When booking an inmate, the process involves a lot of paperwork, which can take a while. Jail management software helps speed up the booking process since typing is faster than writing and fixing mistakes is simpler. With a user-friendly interface, the process is simple and easy to understand too, requiring less learning time for officers and jail managers.

An important part of the booking process involves looking up criminal history, background information, and pulling from multiple databases. Connecting previous reports to the records of inmates being booked is faster too. Software can also look up demographic information, create transfers, and even incorporate searches for related cases, people, vehicles, or property. Great software not only makes this work a lot easier, but it also does it faster and with less effort.

Connecting Departments

Digital databases were created to store information, but also to share it more efficiently. Software programs that connect multiple departments or offices is invaluable when booking an inmate. When officers across precincts and jurisdictions can communicate about potential crimes, the likelihood of solving it goes up. Officers working together all benefit from record management software because it helps them communicate better. Once a booking report is made, it becomes available in the database for other departments to see. This helps notify detectives or patrol officers out searching for suspects that their person has been booked.

Transferring inmates between jails and prisons is easier with software. All information is instantly sent over before the inmate arrives so that the new location is informed and prepared to receive the inmate. Reports are easier to read because typed words are a lot easier to read than handwriting. It is also helpful in a case where there is evidence. Notes can be written into the person’s digital record to help keep everyone informed on specifics to the case.

With automatic report generators built into the software program, it prompts officers to create the right paperwork that is required for the state, management, or even just monitor the report progress. The software automatically checks the reports, validating them and ensuring they are approved by compliance the first time they are submitted.

Simple Implementation

Changing the software system for a police department sounds like it is a pain, but it doesn’t have to be that way. Departments don’t want to spend a lot of time training their officers on administrative changes, they want them out working. Simple interfaces that cater to the user don’t require a lot of training. With great customer service ready to help if needed, having a reliable software program can make all the difference in police work.


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